Microsoft Exchange Server – Guide to Prevent SPAM
Monday, October 26th, 2009Exchange Mail Server – How to Filter Spam
By: Jane Y. Whigmore
The increase in the amount of spam e-mails raise the need to monitor and eliminate unwanted messages – ensuring that the Microsoft Exchange system function properly
In todays business world, junk mail has emerged as the biggest evil that is cutting productivity and adding troubles. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. Spam is not an acronym, thus it doesn’t denote something. A spam e-mail is usually an e-mail with commercial content that is sent to thousands of recipients who never requested any kind of information from the person or organisation sending it.
Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.
Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. In addition, businesses also face greater risk because spam e-mails can lead to harm to the systems that are difficult to repair, causing disorder, loss of work and money.
Professional help and assistance is the most effective way to avoid the threat from spam and ensure protection and safety. Shielding your mail server correctly will guarantee that all passing messages and attached files are filtered against junk messages. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.
Spam devices can be of great help to carry out filtering at an exchange server or malware e-mail blocking at exchange server. A server spam filter facilitates the users to automate the spam removal procedure at the server level – the receiving source before it reaches the network of personal computers. Automating is a suggested task as it saves the personal computer, and time of users in addition to the network from damage which can lead to information loss and downtime.
As the anti-spam technology cant be taken as perfect, conducting a manual checking by network administrator is a suitable measure to scrutinize the periodically filtered out messages to ensure that the exchange server spam filter is not detecting messages that are not really spam.